The federal Freedom of Information Act, 5 U.S.C. § 552, which was originally enacted in 1966, provides for public access to many federal executive branch agency records. For purposes of the FOIA, the term ,'agency' . . . includes any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency. 5 U.S.C. § 552(f)(1). FOIA cannot be used to obtain records of Congress or the federal judiciary. It also cannot be used to obtain state records; each state has its own freedom of information statute.
There are three major methods of information disclosure under the FOIA, one of them being the formal FOIA equest. All three distribution systems are explained below, since you will not need to make a formal request if the information you need has been made available in another manner.
FOIA requires that agency regulations and procedural rules be automatically published in theFederal Register. 5 U.S.C. § 552(a)(1). After their initial appearance in the Federal Register, these rules are also published in a subject arrangement called the Code of Federal Regulations. Note that although the Code of Federal Regulations contains only regulations, the Federal Register includes many other types of agency information, including information not statutorily required to be published there.
You do not need to file a FOIA request to obtain information published in the Federal Register orCode of Federal Regulations, because you can search them yourself. It is therefore a good idea to search the Federal Register and/or the Code of Federal Regulations for agency information before you go to the trouble of making a FOIA request. For advice on searching the Federal Register and Code of Federal Regulations, see the Library's Administrative Law Research Guide.
FOIA requires that certain other documents be made available for public inspection and copying in agency reading rooms unless they are promptly published and offered for sale. These documents include (1) final opinions and orders in agency adjudications, (2) policy statements and interpretations adopted by an agency but not published in the Federal Register, (3) administrative staff manuals and instructions to staff that affect members of the public, and (4) copies of records that have previously been furnished in response to a FOIA request and which the agency has reason to believe are likely to be requested again in the future. 5 U.S.C. § 552(a)(2).
Before you go to the trouble of making a FOIA request for agency information, it is a good idea to check the agency's reading room to see if the information is available without a request. Most federal agencies now make their reading room materials available electronically on their web sites. Addresses for an agency's conventional reading rooms and links to its electronic reading rooms can be found on the agency's website. If you think that legally required materials are missing from an agency's electronic reading room, you should contact the agency's FOIA officer for assistance:
In the case of information not made available under the two provisions above, ,each agency, upon any request for records which (i) reasonably describes such records and (ii) is made in accordance with published rules stating the time, place, fees (if any), and procedures to be followed, shall make the records promptly available to any person. 5 U.S.C. § 552(a)(3). You will have to make a written request for this information, a process which is described below. Before you do, however, you should consider whether the information you are seeking is exempt from disclosure.
There are nine categories of documents that are exempt from disclosure under FOIA (5 U.S.C. § 552(b)). Briefly, these nine categories are:
For more detailed explanations of these exemptions, see one of the handbooks or treatises listedbelow.